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One big advantage of Membership Database Pro is that you are able to build the structure of your club or organization into the program by defining your own Member Types and optionally Categories.
Member Types
The splitting of your membership into different Member Types is quite power tool as it allows you to list reports and print letters, invoices etc. for a selected Member Type only. A single Member Type could be further split, as an example lets say you had a member type of Associate but you wanted to print letters, labels and member lists etc. by gender. The solution would be to split this Member Type into two separate types, Associate (M) for males and Associate (F) for females.
Member Categories (use is optional)
Up to 10 Category Types can be defined. Categories allow sub groups of Member Types. For example a Category Type of Committee. A member can be assigned to one, any combination of, or all of the categories in use regardless of their Member Type.
Subscription (Dues) Override
The default subscription fee for a Member Type can be overridden in Update Members on a per member basis. Very useful if for example a member only has to pay a portion of the annual fee when joining part way thought the year or a discount is given for early payment.
Batch printing of letters, invoices and labels
As an alternative to printing in batches of Member Type you can break a print run into batches by using a Page Number range. Tick the box Print a Selected page range only from the Select & Sort window then using the exact same sort order selection from the Select & Sort window for each batch print in page range batches (ie. 1 to 100 then 101 to 200 etc.) All letters, invoices and labels have a page number.
Export data
Export data to a CSV file for importing into into other programs such as a word processor, spread sheet, Outlook Express or a bulk e-mailing programs etc.
Plastic membership cards
Supply the company that makes your membership cards with an exported CSV file of only the member details you select.
Mail Merge
Use Membership Database Pro to create a Mail Merge file for use with a word processor program such as MS Word.
Protect your precious membership data
We can replace your program but not your membership data. We considered data backups so important that we have included a Backup/Restore utility program with Membership Database Pro at no extra cost. Hard drives do fail, computers are not fire proof and they can not swim so data loss does occur and usually the only form of recovery is to restore the data from a backup.
Screen resolution
The Browse Members, Receipts and Update Letters windows can all be resized to fill your screen allowing more detail to be viewed.
Reduce material costs and improve efficiency
The program has a Window Envelope format which enables you to print letters, invoices etc. in a format designed for window DLE envelopes with a return address (or optionally print address labels).
Instant help
Both Membership Database Pro and its Backup/Restore utility have a comprehensive help file accessible from either the Help drop down menu or the many Help buttons on the windows. The program also has a Quick Help option and the programs Tutorial and Quick Reference Guide are also available for viewing and printing.
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